REGISTRATION

Important dates

 

  •  Online Registrations                                    OPEN
  • Deadline Early Bird Registration Fee      1 March 2023
  • Deadline Regular Registration Fee         28 June 2023
  • Onsite Fee                                                   only available at the venue 
REGISTRATION FEES EARLY BIRD FEE 

Until 1 March 2023

REGULAR FEE

From 2 March until 28 June 2023

ONSITE FEE

Only available at the venue

   Participants, Presenting Authors with 1 accepted abstract 885,00 € 950,00 € 1.010,00 €
   Presenting Author with 2 accepted abstracts 1.135,00 €
   Presenting Author with 3 accepted abstracts 1.385,00 €
   

   Retired Members

 

480,00 € 490,00 € 505,00 €
   

   Students

 

395,00 € 405,00 € 430,00 €
   One Day Registration (max. two days) – Participants* 220,00 €* 245,00 €* 270,00 €*
   One Day Registration (max. two days) – Students* 135,00 €* 160,00 €* 185,00 €*
   One Day Pass Exhibition Only (max. two days) – Participants* 99,00 €* 110,00 €* 123,00 €*
   One Day Pass Exhibition Only (max. two days) –  Students* 65,00 €* 75,00 €* 85,00 €*
 

    Accompanying Person

 

125,00 € 135,00 € 150,00 €
 

    Exhibitors

 

150,00 € 160,00 € 185,00 €
   

   Gala Dinner

 

125,00 € 140,00 € 160,00 €
* Amount per day. Maximum day registrations allowed – 2 days

VAT:

VAT on Registration Fees:

  • Fees are stated in Euros and are inclusive of local VAT (23%).
    As per Portuguese law all delegates (Portuguese, from EU and Non-EU, private persons, companies or organisations) are required to pay local VAT (23%) on registration fees.

VAT on Social Programme Fees:

  • As per Portuguese law delegates are required to pay local VAT (13% on food and 23% on drinks) on social event fees.
  • Delegates with commercial activity outside Portugal may be entitled to VAT refund but only if requested and exemption proven.

VAT on Accommodation:

  • As per Portuguese law all delegates (Portuguese, from EU and Non-EU, private persons, companies or organisations) are required to pay local VAT (6%) on accommodation.

 

Important Information before you Register:

  • As per Portuguese law all invoices must be issued with an accurate VAT number. Please make sure before you submit your registration that you are inserting the correct VAT Number or equivalent Fiscal ID Number.
  • An admin fee of €50,00 will be charged for any request of VAT Number change. Incorrect VAT numbers can also result in penalties from the Portuguese tax office for false information.

 

Participants, Presenting Authors, Invited Representatives of  Societies fee includes:

  • Access to Scientific Sessions
  • Access to the Exhibition Area
  • Conference documentation and congress bag
  • Coffee breaks & lunches
  • Welcome Cocktail on Monday, 3rd July 2023
  • Gala Dinner on Wednesday, 5th July 2023
  • Certificate of Attendance

 

Retired members and students fee includes:

  • Access to Scientific Sessions
  • Access to the Exhibition Area
  • Conference documentation and congress bag
  • Coffee breaks & lunches
  • Welcome Cocktail on Monday, 3rd July 2023
  • Students must be under 25 years of age and a certificate of the student status must be submitted with the registration
  • Certificate of Attendance

 

Day Registration (fee per day / max. 2 days) – Participants & Students fee includes (Available for 4-5-6 July (Tuesday, Wednesday, Thursday):

  • Access to Scientific Sessions
  • Access to the Exhibition Area
  • Coffee breaks & lunch of the day

 

Day Pass Exhibition Only (fee per day / max. 2 days) – Participants & Students fee includes (Available for 4-5-6 July (Tuesday, Wednesday, Thursday):

  • Access to the Exhibition Area
  • Coffee breaks & lunches

 

Accompanying Person fee includes:

  • Access to the Exhibition Area
  • Coffee breaks & lunches
  • Welcome Cocktail on Monday, 3rd July 2023

 

Exhibitors fee includes:

  • Access to the Exhibition Area
  • Coffee breaks & lunches
  • Welcome Cocktail on Monday, 3rd July 2023

 

Day Registration (full access): Day registrations are available for 1 or 2 days of ECNDT2023 and allow access to the Scientific Programme and Exhibition Area. Please note you must select the day when registering. No date changes will be allowed once you have purchased a day registration.

 

Day Pass to Exhibition Only: Day passes to Exhibition only are available for 1 or 2 days of ECNDT2023. Please note you must select the day when registering. No date changes will be allowed once you have purchased a day registration.

 

Group Packages: Group packages are available for ECNDT2023. Please contact the Organising Secretariat for further information: ecndt2023.registrations@aimgroup.eu

 

Social Events:

Poster Evening and Welcome Reception – Monday, 3rd July 2023

Gala Dinner – Wednesday, 5th July 2023

 

The Gala Dinner is included in the following registrations categories:

  • Participant
  • Presenting Author
  • Invited Representatives of  National Societies

 

Letter of Invitation:

  • Visa Letters are available in the online registration platform, please follow the Online Conference Booking link. Visa Letter will be available for download once you have entered your personal details.
  • Should you require additional information please contact the Organising secretariat at: ecndt2023.registrations@aimgroup.eu

 

Confirmation of your Registration:

When accessing the online registration system, you will be asked to provide your personal details and then proceed to the registration page. You will receive one email confirming your username and password for the online registration system, and another one once you complete your registration with a recap of the requested services. Please note that this is NOT a confirmation of your registration.

Please keep your username and password as it will allow you to return to the online registration system to check your registration and retrieve your confirmation letter.

Once payment is confirmed and registration is processed your confirmation letter will be available in your personal area in the online registration system. You can access the system using your username and password.

 

Payment Methods:

Choose from the following payment methods:

 

Direct & secure online payment system

  • Visa, Mastercard, Maestro and AMEX cards are accepted, and are the best and most secure way to make your payment.
  • Please note that your credit card will directly be charged at the moment of transaction.

 

Bank Transfer

Please find below the ECNDT2023 dedicated bank details:

Bank Name: SANTANDER TOTTA

SWIFT: TOTAPTPL

IBAN: PT50001800033177342702058

Bank Account (NIB): 001800033177342702058

When processing your bank transfer make sure you include the following information:

  • ECNDT2023
  • Name and Surname of participant

Please note that without this information it will not be possible to identify your payment.

Payments by bank transfer can be made until 1st June 2023.

All bank charges shall be paid by the participant.

 

Registration Cancellation Policy:

Notification of cancellation must be sent in writing to the Organizing Secretariat: ecndt2023_registrations@aimgroup.eu.

 

Cancellation refunds as follows:

– Cancellations until 30 April 2023: Full refund, minus €50,00 handling fee

– Cancellations from 1 June 2023 onwards:  no refund

No refunds will be made for cancellations received after 1st June. All approved refunds will be processed and issued up to 60 days after ECNDT2023.

 

Unexpected Cancellation of the Event:

In the unlikely case that the Congress cannot be held in whole or in part due to any event beyond the Organisers’ control or force majeure such as riot, fire, explosion, accident, flood, earthquake, sabotage, strikes, acts of any government, war, pandemics, terrorism etc. the Congress Organisers cannot be held liable for any damages, costs or losses incurred, such as registration fee, transportation and accommodation costs, or any other direct or indirect loss or consequential damage.

The Organization encourages participants to take out their own insurance for the duration of their stay.

 

GDPR – General Data Protection Regulation: 

When registering for ECNDT2023, you will be asked to agree to the privacy and data security policy processing of your personal data according to the current GDPR rules.

Contact Information:

Organising Secretariat


AIM Group International – Lisbon Office

ecndt2022@aimgroup.eu

ecndt2022.registrations@aimgroup.eu

ecndt2022.expo@aimgroup.eu

ecndt2022.abstracts@aimgroup.eu